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Homeschool Schedule Planning with Trello

It’s homeschool schedule planning time! Back to school is just around the bend and it is time to get serious about schedule planning.

Over the years, I have used a variety of methods to plan our homeschool day. I have fallen in love with using Trello for homeschool schedule planning.

We use Ambleside Online and I generally follow their schedule for weekly planning. See my post here for more info on how you can love AO!

However, when it comes to what we are going to do on what day, it gets personal.

Here are the basic steps I use to plan my day:

1. Pick a number of days for my loop homeschool schedule

I have been using “looping” for the past few years and it has worked great. Rarely are two weeks the same so having a loop helps me stay on track.

Looping is basically thinking about content in terms of buckets rather than assigning to a specific day of the week. For more on looping and a free planner, read this post. 

Last year we had a co-op weekly so I had a 4-day loop but this year I am going for 5. However, one day will be on the light side so I can combine if we get too off-schedule.

I should note that I have a separate loop I use for morning time (art/ music / Shakespeare, etc) that you can find on my loop post. 

2. Gather your content

I get out my curriculum list/planner from Ambleside, but you can use whatever resources you have on hand for your particular homeschool situation.

I figure out the subjects and books we will cover as well as which term they will be in. You can do this term by term if you aren’t ready for a full-year plan yet.

3. Research time or page requirements.

Sabbath Mood Homeschool has done all the heavy lifting here. Her resources about forms and how long students studied each subject in Charlotte Mason-style schools is fantastic. Please visit her site for details.

Obviously, your requirements may differ but it gives a starting point for homeschool schedule planning.

If you aren’t doing CM, that’s fine too. Just think about how long you want to spend on a subject in a given day and/or week.

A basic rule is shorter is better. I never have a subject last over 30 minutes. If it needs longer, it goes on multiple days.

4. Create a Trello Board


The next step I take is to create a Trello Board for each student. You can find detailed instructions and tutorials online, but it’s pretty simple and it’s free!

Now I create a list titled “Subjects” or “To Do.” I create a card for each book or subject I want to put on my loop.

For example, something like Math would be self-explanatory. I would have a space for individual books that we will be reading for multiple weeks or maybe just a topic like “Biography” that would include whatever bio we happened to be using at the time.

Also, subjects you plan to do daily or multiple times a week will need a card for each of those times.

For each card include the expected time or page numbers you will do from your research or past knowledge (i.e. Math (20))

Next, make a list for each day of your loop or week.

Now start dragging cards to the appropriate day.  I try to pay attention to the time requirements so days end up roughly equal.

What I like about Trello is that it is easy to drag and drop things and change them around. I can also color-code cards to help make sure I don’t leave something out or have too much of one type of thing in a day.

If I have a book or subject that I don’t do every week, I assign it a day but it may not be done each week. That way I don’t forget it (not saying that has ever happened :)).

You can visit my board above here. 

I’m currently planning our 9th grade year and I have also made a board for our entire high school curriculum plan.

That is how I do homeschool schedule planning with Trello. How do you schedule for the new year?

Looking for more homeschool ideas?

My Morning Time Loop

How to Homeschool with Ambleside Online and Love It!

How to Fall in Love with Poetry in 10 Minutes a Day

Flexible Homeschool App: A Review


8 thoughts on “Homeschool Schedule Planning with Trello

  1. My husband wanted to homeschool our baby but I know it will take a lot of work and I don’t know where to start. Thank you for sharing this. I will add this to our list.

  2. I’m more of a paper and pencil gal so I’ll always run to my physical homeschool planner but I can see how this would help teach organizational and planning skills for my oldest homeschooler (6th grade). I’ll have to check it out!

  3. I used Trello last semester with my 7th grader and it worked well. I’m interested to know if you used this board just for you or if you added your students so they could see what needed to be done and check them off as finished.

    1. This particular board was just for me to get my thoughts straight. However I know that people do use a similar set up with their students. I’ve been using just a paper list but this year I am planning to use Google Classroom a lot more for assignments. Still working out the kinks as to whether I will also use Trello with my son as a “checklist.”

  4. Thank you! I hadn’t considered using it as a planner for me. I have heard that others use google classroom. I will look into that too. After 10 years of doing this I feel I should have some type of system for scheduling tasks and keeping everyone moving forward. lol

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